Last updated: 30 August 2026
VanMeer Aannemersbedrijf (KvK 98301519) processes personal data of customers and website visitors. This statement explains what data that is, why we need it, how long we keep it and what rights you have. We comply with the General Data Protection Regulation (GDPR).
1. Who is responsible for your data?
VanMeer Aannemersbedrijf is the data controller under the GDPR. We are a sole proprietorship, registered with the Dutch Chamber of Commerce under number 98301519.
- Email: info@vanmeeraannemersbedrijf.nl
- Phone: to follow
- Place of business: Assen, Drenthe, the Netherlands
- VAT identification number: to follow
We have not appointed a data protection officer; as a small business we are not required to. Privacy questions can be sent to the email address above.
2. What personal data do we process?
We only process data you provide yourself or that we need in order to do our work:
- First and last name
- Address of the work site and, if different, your billing address
- Phone number and email address
- Your preferred contact method (phone, email or WhatsApp)
- The choices you make in our configurator or request forms: dimensions, materials, doors and windows, finishes and similar details about the work you want
- Anything else you write or tell us about your project, including parts lists, drawings and photos of the work site you send us
- Quotation, order, invoice and payment details
- Warranty and service history after completion
We do not process special categories of personal data such as health, religion or ethnic origin. We do not ask for your citizen service number (BSN).
Our website and services are not aimed at people under 16. We do not knowingly collect data about minors. If you believe we have, please contact us and we will delete it.
3. Why do we process this data, and on what legal basis?
| Purpose | Legal basis |
|---|---|
| Answering your request and preparing a quotation | Performance of a contract, or steps taken at your request before entering into one |
| Preparing, scheduling and carrying out the agreed work | Performance of the contract |
| Staying in touch with you during the work | Performance of the contract |
| Invoicing and administering payment | Performance of the contract and legal obligation |
| Meeting our tax record-keeping obligation | Legal obligation |
| Handling warranty and service requests and defending ourselves in a dispute | Legitimate interest |
| Keeping the website working and secure | Legitimate interest |
We do not make decisions about you based on automated processing. Every quotation is assessed by a person.
4. How long do we keep your data?
We keep data no longer than necessary for the purpose it was collected for:
| Data | Retention period | Reason |
|---|---|---|
| Requests that do not lead to an assignment | 12 months | To handle your question and follow up if you come back to us |
| Customer file: quotation, order, correspondence, drawings and photos | 10 years after completion | We can remain liable for defects for years after completion and must be able to account for our work |
| Invoices and other accounting records | 7 years | Dutch statutory tax record-keeping obligation |
| Technical website logs | Up to 30 days | Security and troubleshooting |
After these periods we delete the data or make it non-identifiable.
5. Who do we share your data with?
We do not sell your data and only share it where necessary to perform the contract or where the law requires it. We use the following parties:
- Vercel Inc. — hosting of this website
- Hostinger — email and domain management
- Our own customer system (CRM), where your request and quotation are recorded
- Our bookkeeper and accounting software, for invoicing and administration
- Subcontractors, fitting partners and suppliers, only insofar as they need your data to carry out their part of the work or a delivery
We enter into a data processing agreement with parties that process personal data on our behalf, so your data is protected there too and is not used for other purposes.
6. Cookies and statistics
This website currently only uses cookies and similar techniques that are necessary for the site to work, such as remembering your language choice. No consent is required for these.
We currently use no analytics or tracking cookies and do not follow you across other websites. As soon as we start collecting visitor statistics we will update this statement and ask for your consent in advance through a cookie notice.
7. Your rights
Under the GDPR you have the following rights:
- Access — you may ask what personal data we process about you
- Rectification — you may have incorrect data corrected or completed
- Erasure — you may ask us to delete your data, insofar as we are not legally required to keep it
- Restriction — you may have processing restricted, for example while a correction is pending
- Objection — you may object to processing based on legitimate interest
- Data portability — you may receive the data you provided to us in a common file format, or have it sent to another party
- Withdrawal of consent — where processing is based on your consent, you may withdraw it at any time
You can submit a request to info@vanmeeraannemersbedrijf.nl. We respond within one month. If your request is complex we may extend that by two months; we will tell you within the first month if we do.
We need to be sure the request comes from you. If there is any doubt we will ask for additional information. Please do not send us a copy of your ID unprompted; if identification is needed, we will tell you the least intrusive way to do it.
8. How do we secure your data?
We take appropriate technical and organisational measures against misuse, loss, unauthorised access and unwanted disclosure, including:
- Our website and forms are secured with a TLS connection (https)
- Access to the customer system is personal and protected with two-factor authentication
- Only people who need the data for their work have access
- We keep our systems updated and limit the data we store to what is necessary
If you believe your data is not properly secured, or you see signs of misuse, please contact us at info@vanmeeraannemersbedrijf.nl.
9. Complaints
If you disagree with how we handle your data, please tell us first — it is usually resolved quickly. You also always have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) at autoriteitpersoonsgegevens.nl.
10. Changes
We may amend this privacy statement, for example when we offer new services or start using different suppliers. The current version is always on this page, with the date of the last change at the top.